ARScan2

An indispensable add-on for MYOB AccountRight.

ARScan 2 is the easiest and simplest to use add-on application for MYOB AccountRight. Seamlessly integrating to MYOB AccountRight, AccountRight Live & AccountRight Server Edition.

With ARScan 2, managing your MYOB AccountRight inventory and data becomes simple and efficient. Simply import your information from your MYOB AccountRight file, download to the ARScan 2 mobile barcode scanner, perform the MYOB AccountRight functions of your choice on the scanner, then sync the collected data seamlessly back to your MYOB AccountRight file when you return to your PC.

To Receive Items on the scanner, select Inventory, then Receive Items.

If your version of AccountRight is Premier, and you are using multiple locations for item stock, you will first be prompted to select the location where the stock received will be located. If not using Premier, you will be asked to select a location only the first time you use the Receive Items function.

The ARScan 2 app is feature rich, including all of the most used MYOB AccountRight functions: Stocktaking, Adjust Inventory, Item Sales Invoicing & Sales Orders, Move Items between Locations, Goods Receiving, Picking of Orders (including Serial Nb/Batch Nb recording) & Barcode Printing.

This is an ‘off-line’ system so the scanner is not connected to the AccountRight database (company file) all the time. This allows it to be used off site or in areas where there is no network connection to AccountRight.

01 Stocktake

This function is similar to the Inventory — Count Stock function in AccountRight, but has these advantages:

It is faster,
Partial or Full Stocktakes can be performed using a mobile scanner,
Stock variance reporting is also included.

To perform a stocktake, Select Inventory — Count Stock from the Main Menu of the Scanner, scan the item to be counted, enter the counted value. Once an item is scanned, the scanner will display all the details for the scanned item.

Once the counting of items is completed, the data is sent back to the PC to be processed.

During processing on the PC, counted data can be checked and edited and a variance report is also available for viewing prior to committing to AccountRight.

02 ADJUST INVENTORY

This function allows you to adjust the Stock On Hand quantity in AccountRight for specific items either up or down.

It works in a similar manner to the Inventory — Adjust Inventory function in AccountRight, but you can import the list of items and quantities from the scanner rather than entering them manually. Once the counting of items is completed, the data is sent back to the PC to be processed and committed to AccountRight.

03 Mobile Sales

The sales function is a simple ‘Point of Sale’ system, eliminating the need for manual entry of sales data.

Create item sales invoices or item sales orders on the scanner by simply scanning items. This function is extremely useful if you are off site, such as at a trade fair or when visiting clients and have no access to your company file. Sales are transferred from the scanner back to the company file once back on site.

For Sales Invoices, payment must be made at the time of the sale. The sale cannot be completed unless full payment has been made. An option to allow payment on Account is available and there is also the ability to alert if the Client is on Stop Trade.

For Sales Orders, part or full payment may be made at the time of the sale, but it is optional. Once the sale is completed, a receipt can be printed to a dedicated mobile printer or a LAN receipt printer. A duplicate receipt can be printed to give to the Client.

An option to capture the Client’s signature at the end of the sale is also available. Data is then sent back to the PC to be processed and committed to AccountRight.

04 MOVE ITEMS (TRANSFER BETWEEN LOCATIONS)

This function allows you to record the movement of stock from one location to another, perhaps from a warehouse to shop floor or storeroom to a van. You must have more than one active item location for this to be of any use which is only possible if you are using AccountRight Premier.

To Move Items, select Inventory — Move Items on the scanner.

If your version of AccountRight is Premier, and you are using multiple locations for item stock, you will first be prompted to select the location where you are moving stock from, then select the location where you are moving stock to.

If not using Premier, or you only have one active location, you will be told that you cannot move items.

When scanning is completed, the data is sent back to the PC to be processed and committed to AccountRight.

05 GOODS RECEIVING

This is similar to the Inventory — Receive Items function in AccountRight except the items and quantities are entered on the scanner rather than manually entered on the PC. When the bill is recorded, the stock levels for the items received are increased. Note: You cannot use this to create back orders, as the AccountRight API does not allow us to do this yet.

Once scanning is completed and the data is sent to the PC, the received items can be viewed and adjusted within the Receive Items (Bill) window. When corrections have been made and all is well, the bill can be committed to AccountRight.

This will create or update the bill and the stock levels for the items received are increased.

06 PICKING

Orders and Invoices are usually created in AccountRight before being printed and the items required are picked from a warehouse or storeroom.

This function allows you to load an order into the mobile scanner and carry it around as the items are picked.

Optionally, you can require the operator to scan the barcodes of the items as they are picked to confirm that they are the correct items.

The order that requires picking is selected and sent to the scanner, items that are required to be picked are displayed on the scanner, batch/serial numbers for each item scanned is available, once completed on the scanner, the items are uploaded to the PC where it can be checked and a packing sheet printed.

When the order has been finalised on the PC and committed to AccountRight, any serial/batch numbers are added to the item description in the Order or Invoice. They will therefore also appear on the printed order or invoice.

07 BARCODE PRINTING

Barcode labels may be printed for any items imported from AccountRight.

The labels can be printed on a dedicated label printer using continuous media, or on a standard laser or inkjet printer using Avery type A4 sheets or labels available from your office supply shop. The standard labels will show the Item Barcode, description and base selling price. You can select the default label printer and default item label format. Label designer is included to allow easy label design.

ARScan 2 INSTALLATION TRAINING

ARScan is one of the flagship products for Barcode Logic. Bridging the gap between Asset Inventory/tracking and MYOB’s AccountRight software.

Watch these ARScan Training videos for an introduction to all key function and best practice. You’ll learn best practices on how to use both the software and hardware (scanner) to seamlessly track all your assets.

STEP 1
Introduction and Unboxing

STEP 2
Downloading and Installing Software

STEP 3
Verifying Correct Software Download

STEP 4
Navigating Your PC Software

STEP 5
Scanner Navigation

STEP 6
Importing Data to your PC

STEP 1
Introduction and Unboxing